The University Of Newcastle Archery Club Constitution
Disciplining of Members|Right of Appeal|
Alteration of Constitution and Standing Orders|
- The name of the club herein constituted shall be "The University of Newcastle
- In this constitution unless a contrary intention appears;
- "Academic Year" means that which is determined by the University of Newcastle
- "Associate Member" means a member of the Sports Union who is a part-time member
of staff of the University, a graduate of a University, a student currently enrolled at another
university or a full-time or permanent part-time member of staff of the Sports Union;
- "Club" means the University of Newcastle Archery Club;
- "Committee" means the management committee of the Club as constituted under the
- "Corporate Member" means a person who is a member of an organisation which has
been granted corporate membership of the Sports Union;
- "External Member" means a person who has been granted membership of the Sports
Union on the basis of support of the application by the Club;
- "Member" means a Member of the Club who must be a current financial member of
the Sports Union;
- "Ordinary Member" means a member of the Sports Union who is a student who has
paid the General Service Charge or full-time staff member of the University;
- "Special Member" means a person who has been granted special membership of the
- "Sports Union" means the University of Newcastle Sports Union;
- "Student" means a person enrolled as a candidate for a degree or diploma of the
- "University" means the University of Newcastle as defined in the University of
Newcastle Act 1989.
- The objects of the Club shall be -
- 3.1 To encourage, foster, publicise, promote develop, extend, organise, and control
the sport of archery for the benefit of the students and staff of the University.
- 3.2 To develop, organise and promote sporting competitions between teams and
individuals representing the Club and other sporting teams and individuals.
- 3.3 To affiliate with the recognised controlling body for the sport of archery at
district, regional and/or state level and liaise with other clubs and associations in that
sport, where this is in the best interests of Members.
- 3.4 To advise, inform and consult the Sports Union on matters pertaining to the sport.
- 3.5 To liaise with the Sports Union regarding the provision of equipment, facilities
and services to the Club.
- 3.6 To assist with the organisation and selection of university representative
archery teams, if requested by the Sports Union.
- 3.7 To organise Australian Universities and Eastern Conference Championships in the
sport when required by the Sports Union.
- 3.8 To encourage contact between academic and other staff, and the student body.
- 4.1 Only members of the Sports Union shall be entitled to become or remain Members
of the Club.
4.2 Membership of the Club shall be open to:
- (a) any Ordinary, Associate, or Honorary Life Member of the Sports Union; and
- (b) any External, Special or Corporate members of the Sports Union provided the
total of such members does not exceed the lesser of:
- (i) 20 in number; or
- (ii)25% of the total club membership; or
- (iii)any lesser number or proportion than referred to in Clause 4.2(b)
above set down for the year at the Annual General Meeting by those Members of the Club who are
Ordinary Members of the Sports Union.
- 4.3 Membership of the Club is not open to persons seeking membership of the Sports
Union as External or Special Members, if they are members of another club in the same sport in
the district association competition in which the University competes.
- 4.4 Nominations for membership shall be in writing and shall be lodged with the
secretary of the Club who shall, as soon as practicable, refer the nomination to the
Committee which is to determine whether to approve or to reject the nomination.
- 4.5 Approval of a nomination shall be entirely at the discretion of the Committee.
The Committee may reject any application for membership of the club without the need to provide
an explanation. However, Ordinary Members of the Sports Union so rejected will have leave to
appeal the decision to the Sports Union Executive.
- 4.6 The Committee shall refuse any nomination from External, Special or Corporate
members of the Sports Union if the effect of acceptance results in either the number or the
proportion of such members exceeding the limits specified in Clause 4.2(b) above. The
Committee shall also reject any application received from an External, Special or Corporate
member of the Sports Union if the person is a member of another club in the same sport within
the Newcastle region.
- 4.7 If the Committee approves the nomination, the secretary shall, as soon as
practicable, notify the nominee of that approval and upon receipt from the nominee of payment
of the fees payable under these rules by a Member, shall enter the name of the nominee in the
register of members.
- 4.8 The secretary of the Club shall establish and maintain a register of Members in
which shall be entered the full name and address of each person who is a Member and the date
on which the person became a Member. The register of Members must be kept at the principal
place of administration of the Club and must be open for inspection, free of charge, by any
Member of the Club at any reasonable hour.
4.9 A person ceases to be a member of the Club if the person:
- (a) dies; or
- (b) resigns membership; or
- (c) ceases to be a member of the Sports Union; or
- (d) is expelled from the Club.
4.10 A right, privilege or obligation which a person has by reason of being a
member of the Club:
- (a)is not capable of being transferred or transmitted to another person; and
- (b)terminates on cessation of the person's membership.
- 4.11 A person may resign from membership only if all membership fees have been paid.
The resignation must be submitted in writing to the secretary of the Club. The person shall
remain liable for all monies owing to the Club at the time of resignation.
- 5.1 A Member shall, upon admission to membership, pay to the Club the annual fee fixed
for the year in which admission occurs and thereafter in each successive year of membership
shall pay the annual fee as fixed from time to time.
- 5.2 The annual fee for each year shall be fixed by the Committee and failing such
decision being made by the Committee, the fee for the preceding year shall be deemed to be
the amount payable.
- 5.3 Members may be required to pay such other fees and charges as may be determined at
a general meeting for the provision of goods and services to Members.
- 5.4 A Member is required to pay the annual fee by the 31 March each year. Failure to
pay the fee within thirty (30) days of that date will result in the Member being automatically
suspended from participating in all activities under the control of the Club until all fees
owing are paid.
6 MEMBERS' LIABILITIES
- 6.1 The liability of a Member of the Club to contribute towards the payment of the
debts and liabilities of the Club or the costs, charges and expenses of the winding up of the
Club is limited to the amount, if any, unpaid by the member in respect of membership of the
Club as required by Clause 5.
- 6.2 Upon termination of the Club, the persons having control over the funds and
property of the Club, shall pay the said funds and surrender the said property to the Sports
7 DISCIPLINING OF MEMBERS
7.1 On receipt of a complaint about a member of the Club, the Committee may
suspend or expel that member if it is satisfied that the member:
- (a) has refused or persistently neglected to comply with the provisions of
this constitution or the rules of the Club; or
- (b) has acted in a manner prejudicial to the interests of the Club;
- provided the Committee:
- (c) has caused notice of the complaint to be served upon the member concerned;
- (d) has given the member at least fourteen (14) days from the time the notice
is served within which to make submissions to the Committee in connection with the complaint;
- (e) has taken into consideration any submissions made by the member in
connection with the complaint.
- 7.2 Any such decision to expel a member shall operate as a suspension until the next
general meeting of the Club when, if ratified by special resolution, the expulsion will be
8 RIGHT OF APPEAL
- 8.1 A Member may appeal to the Club in general meeting against a resolution of the
Committee under Clause 7, within seven (7) days after notice of the resolution is served on
the Member, by lodging with the secretary a notice to that effect.
- 8.2 On receipt of a notice from the Member under Clause 8.1, the Committee must
convene a general meeting of the Club within twenty-eight (28) days after the date on which
the secretary received the notice.
8.3 At the general meeting convened under Clause 8.2:
- (a) no business other than the question of the appeal is to be transacted; and
- (b) the Committee and the Member must be given the opportunity to state their
cases orally, or in writing, or both; and
- (c) the Members present are to vote by secret ballot on the question of
whether the resolution should be confirmed or revoked; and
- (d) the resolution by the Committee to suspend or expel must be supported by
special resolution to be confirmed.
9.1 There shall be a committee of management consisting of office bearers and
general members, namely:
- (a) President;
- (b) Vice-President;
- (c) Secretary;
- (d) Treasurer; and
- (e) up to three (3) other elected members; plus
- (f) the President of the Sports Union and Executive Officer, Sport &
Recreation ex-officio who shall not be entitled to vote.
- 9.2 At all times, the majority of elected members of the Committee shall be either
Ordinary Members of the Sports Union or graduates of the University who are Associate Members
of the Sports Union.
- 9.3 At all times at least two (2) elected members of the Committee shall be Students.
- 9.4 The Club coach shall not be a member of the Committee.
- 9.5 Any Member of the Club, who is a member of a management committee in a competing
club in the same sport within the Newcastle district, shall not be eligible to stand for
election to the Committee.
9.6 Except as provided in Clause 9.7 below, the members of staff of the
following organisations shall not be eligible to be members of the Committee of the Club:
- (a) the Sports Union;
- (b) the University of Newcastle Sport & Recreation Unit;
- (c) the University of Newcastle Sports & Aquatic Centre.
- 9.7 Casual staff and part-time staff employed for less than 14 hours per week of the
organisations referred to in Clause 9.6 above are eligible to be members of the Committee of
- 9.8 The Committee shall control and manage the affairs of the Club in
such manner as appears necessary and desirable for the proper management of the Club and for
the promotion of the objects of the Club, and may exercise any function or power of the Club
except those which are required by these rules to be exercised by Members in general meeting.
- 9.9 The Committee shall make rules for the administration of the Club none of
which shall be inconsistent with this Constitution or the rules or constitution of the Sports
- 9.10 The Committee may delegate any of its functions other than the power of
delegation or any function required by law to be exercised by the Committee to sub-committees.
Any such delegation may be subject to conditions, and the powers so delegated may still be
exercised by the Committee notwithstanding the delegation. The Committee may call upon any
sub-committee to report to it at any time and may revoke, suspend, or alter any delegation
without notice at any time.
Election of Committee Members
- 9.11 Subject to Clauses 9.2, 9.3, 9.4, 9.5, 9.6 and 9.7, any financial member
of the Club shall be eligible for election to the Committee.
- 9.12 Nomination of candidates for election to the Committee shall be made in
writing, signed by two (2) members of the Club, include the written consent of the candidate
and delivered to the secretary of the Club not less than seven (7) days before the date fixed
for the holding of the Annual General Meeting.
- 9.13 If the number of nominations received exceeds the number of vacancies to
be filled, a ballot is to be held. The person or persons with the largest number of primary
votes shall be elected.
- 9.14 If insufficient nominations are received to fill all vacancies on the
Committee, the candidates nominated shall be deemed to be elected and further nominations
shall be received at the Annual General Meeting.
- 9.15 If insufficient further nominations are received, any vacant position
remaining on the Committee shall be deemed to be a casual vacancy.
- 9.16 Members of the Committee shall take office immediately following the
Annual General Meeting at which they are elected and shall remain in office until the end of
the next Annual General Meeting.
- 9.17 The Sports Union is to be notified in writing of any change in the
membership of the Committee within fourteen (14) days of such change.
9.18 A casual vacancy in the office of a member of the Committee
- (a) a member dies, resigns or ceases to be a Member of the Club;
- (b) a member ceases to be a member of the Sports Union;
- (c) a member is absent from Committee meetings without the consent of
the Committee for three (3) consecutive meetings;
- (d) a member is removed from office under Clause 9.25 or becomes
- (e) insufficient further nominations are received for a vacancy
pursuant to Clause 9.15.
- 9.19 Casual vacancies on the Committee shall be filled by Members of the Club
appointed by the Committee to hold office, subject to these rules, until the end of the Annual
General Meeting next following the date of appointment.
Suspension of the Committee
- 9.20 Where the Sports Union Executive is of the opinion that either the Club
Committee or a member of the Club Committee has persistently refused or neglected to comply
with the provisions of this Constitution or rules of the Club or of the constitution or rules
of the Sports Union or has acted in a manner prejudicial to the Club, the Sports Union or the
University, the Sports Union Executive may, by resolution passed by a two-thirds (2/3)
majority of those present, suspend the Committee of the Club or any member of the Committee
of the Club for a specified period.
- 9.21 Any member of the Club Committee who is suspended shall cease to be a
signatory to the accounts of the Club whilst under suspension.
- 9.22 In the event that the entire Club Committee is suspended, no payments
shall be made from the accounts of the Club without the approval of the Executive Officer,
Sport & Recreation in each and every instance.
- 9.23 The Club Committee or a member of the Club Committee so suspended may
appeal to the Sports Union Committee against a resolution of the Sports Union Executive under
Clause 9.20, within seven (7) days after notice of the resolution is served on the Committee
or Committee member, by lodging with the Executive Officer, Sport & Recreation a notice to
- 9.24 Where the Sports Union Committee confirms by two-thirds (2/3) majority
the suspension imposed by the Sports Union Executive or where an appeal under Clause 9.23 is
not lodged, the Club shall determine what action is to be taken against the members of
Committee suspended by the Sports Union at a general meeting convened within twenty-eight
(28) days after the date on which notice is received from the Sports Union.
Removal of a Member of the Committee
- 9.25 The Club in general meeting may by resolution remove any member of the
Committee from office before the expiration of the member's term of office and may by
resolution appoint another person to hold office until the expiration of the term of office
of the member so removed.
- 9.26 A member of the Committee who is the subject of a motion of removal
from office referred to in Clause 9.25, is entitled to make representations in writing to
the President or Secretary of the Club and to have these representations read out at the
meeting at which the motion is to be considered.
Meetings and Quorum
- 9.27 The Committee shall meet at least six (6) times a year.
- 9.28 Additional meetings of the Committee may be convened by the President
or by any two (2) members of the Committee.
- 9.29 No business shall be transacted by the Committee unless a quorum is
present and if within half an hour of the time appointed for the meeting a quorum is not
present the meeting stands adjourned to the same time of the same day in the following week
unless otherwise determined by the Committee in consultation.
- 9.30 A quorum for meetings of the Committee shall be half plus one of the
members entitled to vote, the majority of whom must either be Ordinary members of the Sports
Union or graduates of the University.
Voting and Decisions
- 9.31 Questions arising at a meeting of the Committee or of any sub-committee
appointed by the Committee shall be determined by a majority of the votes of members of the
Committee or sub-committee present at the meeting.
- 9.32 Each member of the Committee shall be entitled to one vote only on any
question except that, in the event of the voting being equal on any question, the Chairperson
shall have the casting vote.
- 9.33 Subject to a quorum being present, the Committee may act notwithstanding
any vacancy on the Committee.
- 9.34 Any act or thing done or suffered, or purporting to have been done or
suffered, by the Committee or by a sub-committee appointed by the Committee, is valid and
effectual notwithstanding any defect that may afterwards be discovered in the appointment
or qualification of any member of the Committee or sub-committee.
- 9.35 No member of the Committee will participate in the discussion of or vote
on any matter before a general meeting or the Committee or any sub-committee in which that
member has a personal interest leading to a possible conflict of interest and in particular
will not participate in any discussion or voting relating to the appointment of any official
or selection in a team where the member is a candidate for the position or for selection.
Agendas and Minutes
- 9.36 The agenda for all meetings of the Committee shall be forwarded with
the notice of the meeting at least seven (7) days beforehand.
- 9.37 The minutes of all meetings shall be forwarded to all members of the
Committee, including the President of the Sports Union and the Executive Officer, Sport &
Recreation and to the Sports Union office within four (4) weeks of such meetings.
10 GENERAL MEETINGS
Annual General Meeting
- 10.1 The Annual General Meeting shall be held within six (6) months from the
end of the financial year of the Club.
10.2 In addition to any other business which may be transacted at an
Annual General Meeting, the business of an Annual General Meeting shall be -
- (a) to confirm the minutes of the last preceding Annual General
Meeting and of any special general meeting held since that meeting;
- (b) to receive from the Committee reports upon the activities of the
Club during the last preceding financial year;
- (c) to elect office-bearers of the Club and other members of the
- (d) to appoint one of the elected office-bearers who is also a Student
as the Club's delegate to the Sports Union Committee;
- (e) to appoint a Patron if the meeting so desires;
- (f) to appoint an Auditor who shall not be a member of the Club;
(g) to receive and consider a duly certified financial
statement from the Committee which is not misleading and which gives a true and fair view
for the last financial year of the Club's:
- · income and expenditure
- · assets and liabilities
- · mortgages, charges and other securities.
- (h) to determine, within the limits set by the Sports Union, the
number of External, Special and Corporate members of the Sports Union to be admitted to club
membership in the ensuing year.
Special General Meetings
- 10.3 The Committee may, whenever it thinks fit, convene a special general
meeting of the Club.
- 10.4 The Committee shall, on requisition in writing of not less than seven
(7) Members, convene a special general meeting of the Club, within six (6) weeks of the date
on which the requisition was lodged.
- 10.5 Except as provided herein for general meetings which require a special
resolution of the Club, at least fourteen (14) days notice shall be given to Members for all
general meetings and notices of motion. The notice shall specify the place, date and time of
the meeting and the nature of the business proposed to be transacted at the meeting.
- 10.6 At least twenty-one (21) days notice shall be given to Members of any
general meeting which requires a special resolution of the Club.
- 10.7 No business other than that specified in the notice shall be transacted
at a special general meeting.
- 10.8 Notice of a general meeting of the Club shall be given by being displayed
on Sports Union notice boards in the University Sports & Aquatic Centre and the University
- 10.9 No item of business shall be transacted at a general meeting unless a
quorum of Members entitled under these rules to vote is present during the time the meeting
is considering that item.
- 10.10 Only Ordinary, Associate and Honorary Life Members of the Sports Union
are entitled to vote and observers shall have no voice except by permission of the Chairperson.
- 10.11 The quorum at general meetings shall be one-third (1/3) of financial
voting members or twenty (20) financial voting members whichever is the lesser.
- 10.12 If within half (1/2) an hour after the appointed time for the
commencement of the general meeting a quorum is not present, the meeting shall be dissolved.
- 10.13 On any question arising at a general meeting of the club a member has
one vote only.
- 10.14 All votes must be given personally and proxies shall not be permitted.
- 10.15 Voting at general meetings shall be by show of hands unless a secret
ballot is demanded.
- 10.16 All decisions at general meetings shall be made by a simple majority
vote except for those matters which must be decided by special resolution where a two-thirds
(2/3) majority is required.
- 10.17 The President or, in the President's absence, the Vice-President, shall
preside as Chairperson at each general meeting and Committee meeting of the Club.
- 10.18 If the President and the Vice-President are absent from a meeting or
unwilling to act, the members present shall elect one of their number to preside as Chairperson.
- 10.19 The Chairperson shall not be able to move motions and shall have a
casting vote only.
- 10.20 The Chairperson of a general meeting at which a quorum is present may,
with the consent of the majority of the members present at the meeting, adjourn the meeting
but no business is to be transacted at an adjourned meeting other than the business left
unfinished at the meeting at which the adjournment took place.
- 10.21 If the meeting is adjourned for fourteen (14) days or more notice of the
adjournment shall be given as specified in Clause 10.8.
11 SPECIAL RESOLUTION
- 11.1 A resolution of the Club is a special resolution if, at a general meeting of
the Club of which twenty-one (21) days notice has been given in accordance with these rules,
it is passed by a two-thirds (2/3) majority of those Members of the Club who are present and
entitled to vote.
- 12.1 The financial year shall commence on the first day of September each year.
- 12.2 The funds of the Club shall be derived from entrance fees and annual
subscriptions of Members, donations and, subject to any resolution passed by the Club in
general meeting, such other sources as the Committee determines.
- 12.3 All monies received shall be paid into a banking account. The Treasurer shall
have the power to authorise the issue of receipts for all moneys received.
- 12.4 Subject to any resolution passed by the Club in general meeting, the income and
property of the Club shall be used in pursuance of the objects of the Club in such manner as
the Committee determines and shall not be paid or transferred either to Members or their
Representatives by way of dividend, bonus or profit.
- 12.5 All disbursements of the Club other than payments from petty cash shall be in
the form of cheques which shall bear the signature of any two (2) members, for the time being,
of the Committee.
- 12.6 The Executive Officer, Sport & Recreation shall be a signatory to all accounts
of the Club.
- 12.7 The Treasurer shall present a written and signed statement of income and
expenditure at each meeting of the Committee together with a bank statement for all accounts
held by the club.
- 12.8 The audited financial statement for the previous financial year shall be
submitted to the Annual General Meeting and shall be circulated to all Members as soon as it
- 12.9 All budgets for the forthcoming financial year shall be presented by the
Committee for the consideration of Members at the Annual General Meeting.
- 12.10 No Member shall by reason of membership have any transmissible or assignable
interest by operation of law or otherwise in the property of the Club.
- 12.11 Any Member who is in debt to the Club and who fails to repay this debt within
thirty (30) days of written notification to do so, shall be automatically suspended from
participating in all activities under the control of the Club until this debt has been paid.
13 STANDING ORDERS
- 13.1 Standing orders as set out in Appendix A shall apply at all meetings of the Club.
14 ALTERATION OF CONSTITUTION AND STANDING ORDERS
- 14.1 No alteration shall be made to the Constitution or Standing Orders except by a
two-thirds (2/3) majority of the votes cast by those present and entitled to vote at a duly
convened meeting of the Club provided that notice of an intention to amend the Constitution
or Standing Orders is given to the secretary by a Member in writing or by the Committee in
meeting at least twenty-eight (28) days prior to the general meeting at which the resolution
is to be put.
- 14.2 Changes to this Constitution or Standing Orders approved by a general meeting of
the Club under Clause 14.1 shall have no effect unless ratified by the Sports Union Committee.
- 15.1 The Club shall dissolve at any time if requested to do so by a mail vote of at
least two-thirds (2/3) of its Members for the time being.
- 15.2 Upon dissolution of the Club the surplus property of the Club, if any, shall
be transferred to the Sports Union.
- 16.1 Where the application of any percentage or fraction under this Constitution
results in a figure which is not a whole number that figure shall be rounded down to the
nearest whole number.
- 1 All business, discussion and debate shall be conducted through the Chair.
- 2 Any member wishing to address the meeting shall indicate such to the Chair. When recognised by the Chair, the member shall then proceed to speak.
- 3 The Chair shall recognise the mover of any motion which is within the general nature of business as specified in the notice of meeting.
- 4 If the motion is seconded, the Chair shall call upon the mover to speak to the motion.
- 5 The Chair shall then call for a speaker against the motion.
- 6 If there is no speaker against the motion, the Chair shall then put the motion.
- 7 If there is a speaker against the motion, the Chair shall then call upon speakers for and against the motion alternately.
- 8 If there is no further speaker wishing to argue contrary to the position of the previous speaker, the Chair shall, subject to the mover's right of reply, put the motion without further debate.
- 9 The mover of a motion, but not the mover of an amendment to a motion, shall have the right of reply. If exercised, the right of reply must be limited to answering the arguments advanced against the motion without introducing any new matter.
- 10 Apart from the mover of the motion in his or her reply, no member shall speak more than once to the same motion without leave of the meeting.
- 11 When a motion has been moved and seconded, it shall not be withdrawn without the leave of the meeting.
- 12 A motion may be amended by variation, omission or addition provided that the amendment is relevant to the motion, does not alter substantially the nature of the motion and is not a direct contradiction to the motion.
- 13 When the amendment to a motion is moved and seconded, the Chair shall ask the mover and the seconder of the motion if the amendment is acceptable. If the amendment is acceptable, the mover of the motion may, with leave of the meeting, alter the motion accordingly.
- 14 When the amendment is not acceptable to the mover or the seconder of the original motion, the Chair shall call upon the mover of the amendment to speak to the amendment.
- 15 The Chair shall then call for a speaker against the amendment.
- 16 If there is no speaker against the amendment, the Chair shall then put the amendment without further debate.
- 17 If there is a speaker against the amendment, the Chair shall then call upon speakers for and against the amendment alternately. Debate shall be limited to the amendment itself and shall not relate to the original motion.
- 18 If there is no further speaker wishing to argue contrary to the position of the previous speaker, the Chair shall put the amendment without further debate.
- 19 When the vote on the amendment has been taken, debate shall resume on the motion, either in its original form if the amendment is lost or in its amended form if the amendment is carried.
- 20 A member shall not be precluded from speaking to an amendment by reason of his or her participation in the previous debate on the original motion.
- 21 An amendment to an amendment shall not be accepted by the Chair. However, during the course of debate on an amendment, a member may foreshadow an intention of moving a subsequent amendment to the original motion.
- 22 During the course of debate on any motion or amendment, any member who has not taken part in the debate may move the closure motion, "That the vote be now taken". If seconded and accepted by the Chair, the closure motion shall be put without further debate. The Chair may decline to accept such a motion if he or she feels there has been insufficient debate.
- 23 If the closure motion is carried, the Chair shall invite the mover of the motion (but not the mover of an amendment) to exercise his right of reply and immediately thereafter shall put the motion.
- 24 If the closure motion is not carried, debate on the motion or the amendment shall resume.
- 25 During the course of debate on any motion, any member may ask that the motion be read. During the course of debate on any amendment, any member may ask that the amendment or the original motion be read. In each case, the Chair shall read the motion or the amendment to the meeting.
- 26 A member who considers that, in the course of the meeting, there has been a departure from these Standing Orders, may call to the Chair "Point of Order".
- 27 The Chair shall immediately suspend debate and call upon the member to raise the point of order.
- 28 Where a member considers that he or she has been misrepresented by another speaker during the course of debate on a motion or an amendment, the member may indicate to the Chair and await recognition.
- 29 The Chair shall immediately suspend debate and call upon the member to identify the misrepresentation without entering into the subject being debated. The debate shall then resume.
- 30 No speaker shall, without leave of the meeting, speak for longer than five (5) minutes. The mover of the motion exercising the right of reply shall not speak for longer than three (3) minutes.
- 31 The Chair shall call to order any member who departs from the subject or violates the courtesies of debate or proper meeting decorum.
- 32 Any member may move a motion of dissent from a ruling by the Chair and if seconded, such a motion shall be put without further debate.
- 33 All voting shall be decided on a show of hands by a simple majority of those present who are entitled to vote, unless otherwise required by the Constitution of the Club.
- 34 Proxy voting shall not be permitted.
- 35 The Chair shall not cast a primary vote on any question arising at a meeting, but in the event of any equality of votes, the Chair shall have a casting vote.
- 36 The Chair shall not move, second or speak to a motion or an amendment, but may suggest that a motion or an amendment be moved.
- 37 Any person other than a member may not address the meeting without leave of the meeting.